Safety and compliance required training shall be communicated in a manner readily understandable to faculty, staff and students, in accordance with the communication policy outlined below.

Systems of Communication

Managers and supervisors, both faculty and staff, shall establish, implement and maintain a system for communicating with employees and students about health and safety matters. Information should be presented in a manner readily understood by the affected employees and students. Due attention must be paid to levels of literacy and language barriers. Verbal communications should be supplemented with written materials or postings if appropriate. Whenever appropriate, statutes and policies affecting employees and students shall be available in the workplaces.

Communication about Hazards

Faculty, staff, and students who may come in contact with hazardous substances or practices either in the workplace or in laboratories shall be provided information concerning the particular hazards which may be posed, and the methods by which they may deal with such hazards in a safe and healthful manner. In areas where hazardous chemicals or physical agents are used, handled, or stored, communication about these hazards shall conform to the Research Policy Handbook EH&S Requirements for laboratory facilities and the Hazard Communication Program for all other campus workplaces.

Training

Supervisors, including faculty, shall be experienced, trained or knowledgeable in the safety and health hazards to which employees and students under their immediate direction and control may be exposed, and shall be knowledgeable of current practices and safety requirements in their field.

Faculty, staff and students shall have or be provided the knowledge to protect themselves from hazards in their working and learning environment. Supervisors, both faculty and staff, shall ensure that employees and students have received appropriate training and information regarding:

General health and safety practices of the workplace or laboratory, including emergency procedures;
Job-specific health and safety practices and hazards;
Recognition and assessment of health and safety risks; and,
How to minimize risks through sound safety practices and use of protective equipment; and,
Awareness of appropriate practices to protect the environment.

Training shall occur when:

An employee is hired or student is new to the laboratory;
An employee or student is given a new assignment for which training has not previously been received; and
New hazards are introduced by new substances, processes or equipment.

Faculty, staff and students should, periodically, be retrained or demonstrate an understanding of current standard safety practices and requirements for their areas.

Documentation and Recordkeeping