Safety is a core value at Stanford and the University is committed to continued advancement of an institutional safety culture and compliance with applicable laws and regulations. Stanford University’s Injury & Illness Prevention Program and the Health & Safety Policy at Stanford lay out responsibilities for supervisors, employees, and the Department of Environmental Health & Safety. University Safety Partners (USP) represent schools or departments in the coordination of environmental, safety and health activities.
USPs and the Department of Environmental Health & Safety have a shared mission to provide coordinated safety support and services to meet the teaching, research, administrative, and residential needs of faculty, staff, students, and visitors across campus. In addition to the broader USP program, the USP Executive Safety Advisory Committee provides stakeholder input on the development and delivery of emerging or existing programs and services administered by Stanford’s Department of Environmental Health & Safety.
The coordinated safety efforts and responsibilities of the University Safety Partners and the Department of Environmental Health & Safety are described below.
University Safety Partners
|Julie L. Hardin-Stauter||Humanities & Sciencesemail@example.com|
|Aileen Thomas||Research Adminfirstname.lastname@example.org|
|Anne Marie Kodama||VPTLemail@example.com|
|Bernadette deRafael||GSB also SOCfirstname.lastname@example.org|
|Carole Fried||SLAC ESHemail@example.com|
|Catherine Glaze||Law back firstname.lastname@example.org|
|Dan Levine||DAPER Facilities Servicesemail@example.com|
|Daniel Archer||Dining Services Central Opsfirstname.lastname@example.org|
|Diane Chermak||Carnegie Institutionemail@example.com|
|Donna Fung||Research Financial Compliance & Servicesfirstname.lastname@example.org|
|Dorrene Ross||HEPL Physics Labemail@example.com|
|Felicia Morales||Earth Sciencesfirstname.lastname@example.org|
|Heideh Fattaey||BIO Xemail@example.com|
|Ivonne Bachar||PMO Property Mgtfirstname.lastname@example.org|
|Jay Hartley||IT Servicesemail@example.com|
|Karla Tomlin||Humanities & Sciencesfirstname.lastname@example.org|
|Kelly Doran||Facilities Hoover Institutionemail@example.com|
|Khoa Hoang||Fac Ops Zone Mgtfirstname.lastname@example.org|
|Khoi H Huynh||Physicsemail@example.com|
|Larry Candido||Geballe Labfirstname.lastname@example.org|
|Laura Wilson||Public Safetyemail@example.com|
|Leslie O’Roarke-Garrett||School of Engineeringfirstname.lastname@example.org|
|Linda Barcomb||Safety and Emergency Management SoMemail@example.com|
|Linda Salser||Learning Experiences Designfirstname.lastname@example.org|
|Linda Woodward||General Counselemail@example.com|
|Lisa Pelletier||Residential & Dining Enterprisesfirstname.lastname@example.org|
|Lizzette Margas-Malpica||LBRE Safetyemail@example.com|
|Mark Sarkozy||Facilities DoRfirstname.lastname@example.org|
|Marty Von Raesfeld||EH&Semail@example.com|
|Marvie Viado||backup STofig Pres-Provost’s Offfirstname.lastname@example.org|
|Merry Weeks||School Engineeringemail@example.com|
|Phil Huie||Stem Cell Bio Regen Med Istfirstname.lastname@example.org|
|Rebecca Carpenter||DAPER Facilitiesemail@example.com|
|Rocco Petrunti||IT Servicesfirstname.lastname@example.org|
|Rory Brown||Bing Concert Hallemail@example.com|
|Scott Wilton||Facilities Coordinator Clark Centerfirstname.lastname@example.org|
|Susie ‘Kathleen’ Claxton||RDEemail@example.com|
|Tom Koos||Earth Sciencesfirstname.lastname@example.org|
|William ‘Bill’ Larson||Public Safetyemail@example.com|
Responsibilities of Stanford University’s Department of Environmental Health & Safety
- EH&S Programs Administration: (1) Develops and maintains all EH&S institutional programs related to Fire/Life Safety, Emergency Management, General Workplace Safety, Research Safety, and Environmental Protection; (2) management of institutional EH&S licenses/registrations (e.g., Health Physics license; DEA Research Registration); (3) represents EH&S on SU’s administrative safety panels, International Stat Team (iSTAT); (4) creates tools for local implementation of health and safety programs and initiatives.
- Specialty EH&S consultations/surveys/inspections: (1) Provides safety consultations for research, shop, field, and administrative work (e.g., risk assessments, Standard Operating Procedure (SOP), PPE assessments); (2) conducts specialty survey/inspections (e.g., radiation surveys, Biovisits, controlled substance visits, SUFMO inspections).
- Injury/Incident Response: (1) Responds to and remediates hazardous materials incidents or refers to local agency for response; (2) performs medical response at SU Occupational Health Center (OHC), as appropriate, or refers to other emergency provider; (3) reports emergencies (e.g., potential injury/illness/fatality, hazardous materials release) to requisite regulatory agencies; (4) assists PIs and supervisors in conducting root cause analysis, as well as preparing lessons learned.
- Exposure Assessments/Medical Treatment and Consultation: (1) Conduct proactive or concern-based exposure assessments (performing personnel or environmental monitoring, as appropriate) and maintain institutional records related to monitoring and exposure assessments; (2) SU OHC performs medical surveillance/treatment follow-up, as appropriate.
- External Regulatory Interactions/Inspections: (1) Represents Stanford to federal, state, and local regulatory agencies, coordinates the response to any regulatory citations, and maintains institutional records; (2) interprets specific regulations to ensure consistent interpretation and implementation across campus.
- EH&S Training: Develops health, safety, and environmental trainings related to core principles, policies, and hazards. Provides technical consultation to local units on the development of process or equipment related training (e.g., tier III). For safety trainings developed and delivered by external consultants and local units, EH&S conducts quality assurance evaluations to ensure technical accuracy and consistency with institutional programs.
- Communications: Establishes systems to regularly update, report findings, and seek input on matters of EH&S from the campus community.
- Institutional Safety Digital Platforms: (1) Provides IT-technical expert consultation in the selection and the management of institutional digital systems used to support EH&S data (e.g., BioRaft, MIE, e-protocol) in order to ensure appropriate security controls and alignment with existing or planned institutional digital platforms; (2) interfaces and guides departments and schools when they are considering purchasing or developing local EH&S software programs or applications to support their local implementation efforts (e.g., ServiceNow).
- Local Safety Staffing Assessment: Advises and provide guidance to schools/ administrative units on how to effectively carry out their safety tasks, which can include conducting an assessment of staffing and resources needed locally versus services provided by SU Department of EH&S.
Roles of University Safety Partners on behalf of their School/ Administrative Units
USPs play a critical role in support of both supervisors and senior management within their unit. Their presence encourages best practices and helps to ensure health and safety programs are responsive to the needs of the school or unit they represent. In addition to answering basic health and safety questions and coordinating with EH&S on complex issues, this role typically includes the following tasks unless otherwise assigned by senior managers within their unit.
- Implementation: (1) Ensure local emergency plans and continuity business plans are prepared and maintained. (2) Establish systems and work with unit management to ensure faculty and supervisors: (a) complete and maintain records of lab/general workplace self-inspections; (b) have made sure that employees and students have the knowledge to protect themselves from hazards in their working and learning environment and have taken required trainings; (c) complete and maintain records of their local SU personal protective equipment (PPE) assessments; (d) maintain chemical inventories.
- Incident Reporting and Investigation: (1) Ensure incidents are reported to EH&S as outlined in the University’s IIPP and encourage a culture that views reporting of incidents and near misses as a valuable part of organizational learning. (2) Supports supervisors, in conjunction with EH&S, in their investigation of incidents involving their staff or students.
- Communication: (1) Distribute local messaging on new initiatives, hazard updates, announcements, lessons learned, etc. (2) Assist EH&S in seeking stakeholder feedback from faculty, staff, and students on Stanford programs and initiatives.
- Safety Referrals/Local Safety Support: (1) Ensure EH&S is informed of any health and safety evaluations conducted by external consultants or other entities and that EH&S receives a copy of any reports identifying deficiencies or making recommendations regarding health and safety conditions or programs. (2) Work with local personnel to correct any deficiencies stemming from regulatory inspections within required time frame and communicate status of any corrective actions to EH&S