Last Updated: Nov 2024
The Ergonomic Equipment Matching Fund is a partnership program between Risk Management Services and Stanford Environmental, Health, & Safety Department to optimize ergonomics for computer workspaces. The program aims to encourage departments to support their employees’ ergonomic needs by offering a financial reimbursement for ergonomic equipment.
Background
Over the past ten years, there have been significant advancements in technology and furniture design. These advancements led to changes in the national and international ergonomics standards to better guide the selection of equipment, furniture, and accessories that fit the needs of the majority (90%) of individuals in the workplace. These standards include outlining the essential items needed to set up an ergonomic workstation.
Equipment and Furniture
The standard equipment and furniture eligible for the Ergonomic Matching Fund include:
- Height-adjustable desk, footrest, or keyboard
- Adjustable task chair
- Accessories (i.e., external keyboard, external mouse)
- Monitor arms
This list is not exhaustive but provides basic items eligible for reimbursement.
Qualifying Criteria
Departments who purchase EH&S-approved or recommended ergonomic items for a Stanford University employee (i.e., faculty and staff) may be eligible for 50% matching funds reimbursement up to a maximum of $300 over the course of the employee’s tenure.
The Ergonomics Equipment Matching Fund is sponsored by Stanford Risk Management. To qualify for the Ergonomic Equipment Matching Fund, the Stanford University employee must meet one of the following criteria:
- Regular benefits-eligible employees (RBE)
- Postdoc who receives a salary as compensation. Postdocs who receive stipends may not be included in this pool.
- Contingent employee
If the employee does not meet the above-mentioned criteria, they will not qualify for the program. If unsure if the employee meets the criteria, please reach out to the employee’s Human Resources representative. If we cannot verify the employee’s eligibility the request will be denied.
Note: Due to the funding source specifications, job codes are needed to help us determine if an employee qualifies for the Ergonomic Equipment Matching Funding. There the employee’s job code will be required to fill out the form. Please check with the employee’s local Human Resource Representative to look up the job code.
Timeline
The Ergonomic Equipment Matching Fund requests run from September 1st – July 31st or until the funds have been exhausted. The reimbursement requests have to be from the current fiscal year.
