- How do I complete my computer ergonomic evaluation?
- How do I choose and order equipment?
- How do I demo equipment in the ergo showroom?
- How does the Reimbursement Fund work?
- Should I sit or stand at work?
How do I complete my computer ergonomic evaluation?
- Complete the EHS-3400 computer ergo online training
- If having difficulty in making workstation adjustments or if experiencing discomfort, contact EH&S (firstname.lastname@example.org) by submitting the following information to the ergo list serve:
- supervisor’s name and email
- office location
- availability for the upcoming week
- any additional information the Ergonomist should be aware of, i.e. pain or discomfort, furniture/equipment concerns
How do I choose and order equipment?
- Refer to Pre-approved Computer Ergonomics Product
- Follow purchasing instructions outlined in the catalog
- Staff can order equipment using a pcard or through Amazon Business
- Furniture (chairs, electric sit/stand desk) are ordered through a vendor
- If ordering through a quote, equipment is ordered as a non-catalog item in iProcurement or with a pcard
How do I demo equipment in the ergo showroom?
Submit the following information to the ergo list serve (email@example.com):
- Reason for Showroom visit
- Supervisor name and email
- Availability for upcoming week
How does the EH&S Ergo Equipment Reimbursement Fund work?Q. Who qualifies for the Reimbursement Program?
A. Faculty, staff and post-docs that are employed by Stanford University.Q. I have not completed the ergonomics training. What do I do?
A. Please visit Training at http://axess.stanford.edu, register for Ergonomics: Computer Workstation (EHS 3400), and complete the course.Q. It’s been a while…how can I determine if I have completed the ergonomics training?
A. Please visit Training at http://axess.stanford.edu and select My Learning. Select the Training History tab to see your date of completion. This link will indicate if you have completed the training.Q. What is the workstation self-evaluation?
A. The self-evaluation can be either the printout at the end of the web-based ergonomics training or the self-evaluation form available at https://ehs.stanford.edu/forms-tools/computer-workstation-ergonomics-evaluationQ. Can I use reimbursement funds for items not found in the EH&S Approved Ergonomics Products Catalog?
A. No. Only EH&S pre-approved items qualify for partial reimbursement.Q. Can I use equipment reimbursement funds for office wide purchases or multi-employee purchases?
A. No. This is an incentive program to encourage addressing ergonomic needs on an individual basis; so the program is not applicable for funding office-wide purchases.Q. What expenditure type should I use when creating the iJournal?
A. Expenditure codes: 55116 – computer equipment, 55110 – chairs and general office equipment.
Should I sit or stand at work?Alternative postures and incorporating movement is ideal. Maintaining any one posture for a prolonged period of time, whether seated or standing, can stress the body. To break up prolonged/monotonous postures, EH&S recommends taking routine microbreaks (~30 – 60 seconds) every 20 minutes to change posture and stretch.
|Seated Work||Seated Work|
|Physical Effects on Body/Health||Compared to standing, prolonged seated work:
Poses greater stress on intervertebral discs1
Has been associated with increased risk of cardiovascular disease2,3 and diabetes4
|Prolonged standing work:
Poses leg and back muscle fatigue5
Increases risk of varicose veins6
|Ideal Tasks||Work requiring fine motor skills||Material handling
Work where frequent reaching/turning is required
|Recommended Shoes||Not applicable||For prolonged standing work, recommend:
Shoes with a flat, rubber sole with no or low heel
1 Andersson and Ortengren, Lumbar disc pressure and myoelectric back muscle activity during sitting. II. Studies on an office chair Scand J Rehabil Med, 6 (3) (1974), pp. 115–121
2 Warren T., et al., Sedentary behaviors increase risk of cardiovascular disease mortality in men. Med Sci Sports Exerc, 42(5), pp 879-885.
3 Aadahl M., et al., Association between overall physical activity level and cardiovascular risk factors in an adult population. Eur J Epidemiol, 22(6) (2007), pp 369-378.
4 Hamilton M, et al., Sedentary behavior as a mediator of type 2 diabetes. Med Sport Sci, 60 (2014) pp. 11-26.
5 Garcia MG, et al., Long-term muscle fatigue after standing work. Human Factors, 57(7) (2015) pp. 1162-1173.
6 Sudol-Szopinska I., et al., Prevelance of chronic venous disorders among employees working in prolonged sitting and standing postures. Int J Occup Saf Ergon, 17(2) (2011) pp. 165-173