Stanford University

Office Ergonomics FAQ

  1. How do I complete my computer ergonomic evaluation?
  2. How do I choose and order equipment?
  3. How do I demo equipment in the ergo showroom?
  4. How does the Reimbursement Fund work?
  5. Should I sit or stand at work?

 


  1. How do I complete my computer ergonomic evaluation?

  2. How do I choose and order equipment?

    • Refer to Pre-approved Computer Ergonomics Product
    • Follow purchasing instructions outlined in the catalog
      1. Staff can order equipment using a pcard or through Amazon Business
      2. Furniture (chairs, electric sit/stand desk) are ordered through a vendor
      3. If ordering through a quote, equipment is ordered as a non-catalog item in iProcurement or with a pcard
  3. How do I demo equipment in the ergo showroom?

    Submit the following information to the ergo list serve (ergonomics@lists.stanford.edu):

    • Reason for Showroom visit
    • Supervisor name and email
    • Availability for upcoming week
  4. How does the EH&S Ergo Equipment Reimbursement Fund work?

    Q. Who qualifies for the Reimbursement Program?
    A. Faculty, staff and post-docs that are employed by Stanford University.
    Q. I have not completed the ergonomics training. What do I do?
    A. Please visit Training at http://axess.stanford.edu, register for Ergonomics: Computer Workstation (EHS 3400), and complete the course.
    Q. It’s been a while…how can I determine if I have completed the ergonomics training?
    A. Please visit Training at http://axess.stanford.edu and select My Learning. Select the Training History tab to see your date of completion. This link will indicate if you have completed the training.
    Q. What is the workstation self-evaluation?
    A. The self-evaluation can be either the printout at the end of the web-based ergonomics training or the self-evaluation form available at https://ehs.stanford.edu/forms-tools/computer-workstation-ergonomics-evaluation
    Q. Can I use reimbursement funds for items not found in the EH&S Approved Ergonomics Products Catalog?
    A. No. Only EH&S pre-approved items qualify for partial reimbursement.
    Q. Can I use equipment reimbursement funds for office wide purchases or multi-employee purchases?
    A. No. This is an incentive program to encourage addressing ergonomic needs on an individual basis; so the program is not applicable for funding office-wide purchases.
    Q. What expenditure type should I use when creating the iJournal?
    A. Expenditure codes: 55116 – computer equipment, 55110 – chairs and general office equipment.
  5. Should I sit or stand at work?

    Alternative postures and incorporating movement is ideal. Maintaining any one posture for a prolonged period of time, whether seated or standing, can stress the body.  To break up prolonged/monotonous postures, EH&S recommends taking routine microbreaks (~30 – 60 seconds) every 20 minutes to change posture and stretch.
Seated Work Seated Work
Physical Effects on Body/Health Compared to standing, prolonged seated work:

Poses greater stress on intervertebral discs1

Has been associated with increased risk of cardiovascular disease2,3 and diabetes4

Prolonged standing work:

Poses leg and back muscle fatigue5

Increases risk of varicose veins6

Ideal Tasks Work requiring fine motor skills Material handling

Work where frequent reaching/turning is required

Recommended Shoes Not applicable For prolonged standing work, recommend:

Shoes with a flat, rubber sole with no or low heel

Anti-fatigue matting

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1 Andersson and Ortengren, Lumbar disc pressure and myoelectric back muscle activity during sitting. II. Studies on an office chair Scand J Rehabil Med, 6 (3) (1974), pp. 115–121
2 Warren T., et al., Sedentary behaviors increase risk of cardiovascular disease mortality in men. Med Sci Sports Exerc, 42(5), pp 879-885.
3 Aadahl M., et al., Association between overall physical activity level and cardiovascular risk factors in an adult population. Eur J Epidemiol, 22(6) (2007), pp 369-378.
4 Hamilton M, et al., Sedentary behavior as a mediator of type 2 diabetes. Med Sport Sci, 60 (2014) pp. 11-26.
5 Garcia MG, et al., Long-term muscle fatigue after standing work. Human Factors, 57(7) (2015) pp. 1162-1173.
6 Sudol-Szopinska I., et al., Prevelance of chronic venous disorders among employees working in prolonged sitting and standing postures. Int J Occup Saf Ergon, 17(2) (2011) pp. 165-173


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