Stanford University

Laboratory Personal Protective Equipment Cost-Sharing Program

Environmental Health & Safety (EH&S) has funding available to share in the cost of approved laboratory personal protective equipment (PPE) through the Stanford University Laboratory Personal Protective Equipment Cost-Sharing Program. By supporting the funding of required PPE, this program is aimed at improving the safety of laboratory personnel through consistent use of PPE as well as reducing financial and administrative barriers to faculty and researchers for obtaining PPE.  This initiative is made possible by the findings of the Task Force on Advancing the Culture of Laboratory Safety.

Eligibility and Funding

  • The Laboratory Personal Protective Equipment Cost-Sharing Program will provide reimbursement of up to 50% of the service and laundering of lab coats and/or the purchase costs of durable PPE. Durable PPE includes the following categories:
  • Protective clothing (e.g., laboratory coats)
  • Eye / face protection (e.g., safety glasses, goggles, face shields)
  • Gloves (e.g., chemical resistant, thermal protection, cut-resistant)
  • Protective footwear
  • Hearing protection (e.g., ear muffs)
  • Reimbursement is available to faculty in Stanford’s Schools of Humanities & Sciences, Engineering, Independent Labs, and Earth, Energy & Environmental Sciences. School of Medicine laboratories are not eligible to participate.
  • Faculty participating in the cost-sharing funds must have current Laboratory PPE Assessments and laboratory-specific PPE training records*.
  • Funds are available over a two-year period or until depleted.

Cost-Sharing Options

Two cost-sharing options are available: (1) Departments may request reimbursement for centralized PPE programs, and (2) Individual faculty can participate on a lab-by-lab basis.

Department Cost-Sharing Option

Scope: Departments may request reimbursement for establishing department/school-wide lab coat service agreement and/or purchasing durable laboratory PPE equipment.

Requirements: Departments must verify that all laboratories benefitting from the cost-sharing funds have current Laboratory PPE Assessments and laboratory-specific PPE training records. See the Laboratory PPE Assessment and Training Tool.  If labs prefer, they may document PPE training via an equivalent method (e.g., SU’s Laboratory-Specific Training Checklist).

How to Seek Reimbursement: Scan copies of the PO, receipts or invoice(s) as proof of purchase and submit to EH&S (hperry@stanford.edu).  Indicate the names of the faculty whose labs are covered under this program.

Individual Faculty Cost-Sharing Option

Scope: Individual faculty may request reimbursement by purchasing durable laboratory PPE equipment and/or establishing lab coat service agreements.

Requirements: Faculty must verify completion of their Laboratory PPE Assessments and laboratory-specific PPE training for all personnel benefitting from the PPE Cost-Sharing Program.

How to Seek Reimbursement: Complete the Faculty PPE Cost-Sharing Form, scan copies of the PO, receipts or invoice(s) as proof of purchase and submit to EH&S (hperry@stanford.edu).

 

EH&S staff is available to assist with local PPE implementation efforts, including support in conducting PPE assessments and training. Please contact EH&S at (650) 723-0448.


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