Stanford University

Computer Workstation Ergonomics Matching Fund Program

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Last updated: October 29, 2021
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Purpose

To encourage departments to engage in a more proactive role in preventing ergonomic injuries within their areas, EH&S and Risk Management have collaborated in developing and offering the Ergonomic Equipment Reimbursement Fund Program.

How to Use

Local administrative personnel should complete this form for employees who have completed online or live ergonomics training, and purchased our approved ergonomics equipment (e.g., keyboards, chairs, etc). This form allows for the reimbursement of 50% of equipment costs, up to a maximum one time reimbursement of $300.

 

Computer Reimbursement Fund FAQ


Q. Who qualifies for the Reimbursement Program?

A. Faculty, staff, graduate students, and post-docs that are employed by Stanford University.

Q. The UHR policy for COVID-19 home office equipment/furnishings and the EH&S Reimbursement Funds Program state different amounts for ergonomic equipment approved, what is the correct amount?
A. For the UHR policy, the $250 is simply a monetary threshold for when additional approval (within the department) is required. However, this is separate from the EH&S Reimbursement Program (50% reimbursement, up to maximum $300 per employee). The EH&S Reimbursement Fund can only be used for department purchases, not personal purchases.

Q. I have not completed the ergonomics training. What do I do?
A. Please visit Training at http://axess.stanford.edu, register for Ergonomics: Computer Workstation (EHS 3400), and complete the course.

Q. It’s been a while…how can I determine if I have completed the ergonomics training?
A. Please visit Training at http://axess.stanford.edu and select My Learning. Select the Training History tab to see your date of completion. This link will indicate if you have completed the training.

Q. What is the workstation self-evaluation?
A. The self-evaluation can be either the printout at the end of the web-based ergonomics training or the self-evaluation form available at https://ehs.stanford.edu/forms-tools/computer-workstation-ergonomics-evaluation

Q. Can I use reimbursement funds for items not found in the EH&S Approved Ergonomics Products Catalog?
A. No. Only EH&S pre-approved items qualify for partial reimbursement.

Q. Can I use equipment reimbursement funds for office wide purchases or multi-employee purchases?
A. No. This is an incentive program to encourage addressing ergonomic needs on an individual basis; so the program is not applicable for funding office-wide purchases.

Q. What expenditure type should I use when creating the iJournal?
A. Expenditure codes: 55116 – computer equipment, 55110 – chairs and general office equipment.

 

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